Event Services Coordinator – Birmingham 2022

Birmingham 2022 is looking for an experienced and passionate Event Services Coordinator to join the Event Services Functional Area. Reporting to the Event Services Workforce and Training Manager, the Event Services Coordinator will provide general support and day-to-day assistance within the Event Services Functional Area. The Event Services Coordinator will be supporting the planning, implementation and tracking of recruitment, onboarding and training of the Event Services workforce. In addition to this, they will be providing administrative support for the procured stewarding contracts and supporting the planning of the spectator experience on venue. In this capacity, the role will be critical to the successful planning and delivery of the Event Services service levels.

The ideal candidate will have experience within an administrative or support function and have an ability to liaise and support large and complex teams of paid and volunteer staff. If you have experience assisting programmes and projects with excellent planning and organisational skills and a passion for Birmingham and the Commonwealth Games, this could be the role for you.

Responsibilities

• Be the administrative backbone of the Event Services. Owning the master Functional Area timeline, proactively working across the department of 21 (growing to 70 in April 2022 and 7246 by Games time) to ensure all parts of the team are working effectively together and comms are working well.
• Provide general administrative and organisational support to the Events Service Functional area, including managing meeting rhythms, meeting invites, template creation, writing minutes and the organisation of team building exercises.
• Event Services representative to other Functional Areas to provide trouble shooting support to other Functional Areas looking to Event Services for information and support.
• Assist in the overall planning, projections, implementation, and dissolution of Event Services projects and services.
• Support activities across the Event Services Functional Area as required.
• Act as secretariat for working groups chaired by Event Services.
• Plan the Event Services team meetings under direction from Head of Event Services.
• Maintain departmental filing and diary management.

Please view the job description for a full list of the responsibilities.

Skills & Experience Required

Essential

• Experience of assisting programmes/projects, producing high quality minutes and actions.
• Ability to liaise and support a diverse range and level of paid and unpaid staff.
• Experience in implementing, tracking and reporting on tasks and projects.
• Effective planning and scheduling skills.
• Solid time management and goal orientation skills.

Salary: Competitive

Start Date: ASAP

Location: One Brindley Place, Birmingham (office-based)

This position is subject to a basic criminal record check from the Disclosure and Barring Service.

Birmingham 2022 is an equal opportunities organisation and Disability Confident employer and we encourage applications from all backgrounds and communities. We have received the Leaders in Diversity through the National Centre for Diversity. The principles “FREDIE” (Fairness – Respect – Equality – Diversity – Inclusion and Engagement) support our aim of delivering a truly inclusive and accessible games.

As part of our commitment as a Disability Confident employer, we offer a guaranteed interview to anyone with a disability whose application meets the minimum criteria for the post. If you wish for your application to be considered under the Disability Confident scheme, please submit a completed form with your application, which can be found on the Birmingham 2022 jobs site under the current vacancies drop down.

To apply for this role please follow the link and complete the application attaching a single document containing your CV and Covering Letter. Please also submit your disability confident/ reasonable adjustments form (if required).

On occasions where we receive a large number of applications, we may close the advert ahead of the publicised closing date. We would therefore advise that you submit your completed application as soon as possible.

We take your data privacy seriously. Before sending your application please review our applicant privacy notice which explains how we use your personal data. This can be found on the Birmingham 2022 jobs site under the current vacancies drop down.

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