Personal Assistant (PA)
We’re on a mission to create the best live music experience in the UK.
Co-op Live will offer a warm Manchester welcome to over 23,000 fans and amazing artists. With innovative smart bowl design, cutting edge visual and acoustic technology, plus 32 amazing bars and restaurants and 12 premium lounges and clubs, we’re creating a unique space for the people of Manchester and beyond. World class, planet friendly, and all in the heart of our local vibrant community.
Role Purpose
As we prepare for opening the venue, we’re looking for a Personal Assistant (PA) to be an integral part of the Co-op Live team, providing full executive support to the General Manager and the wider leadership team. This is a key role supporting the team in planning, organising and getting ready to open the UK’s largest indoor music arena.
As we prepare for opening the venue, we’re looking for a Personal Assistant (PA) to be an integral part of the Co-op Live team, providing full executive support to the General Manager and the wider leadership team. This is a key role supporting the team in planning, organising and getting ready to open the UK’s largest indoor music arena.
Role Responsibilities
- Be the first point of contact for the General Manager, supporting the smooth daily operation and movement within the arena
- Be flexible and proactively manage diary schedules and requirements
- Organise team events and meetings, including the managing of organising rooms, equipment, and lunches to make the most of the event time and space
- Prepare meeting agendas, issue documents, and proactively chase actions to keep us moving at pace
- Be present in team meetings, taking minutes and actions
- Manage incoming emails, responding as appropriate, delegating to the leadership team
- Plan, organise and manage travel arrangements for the senior leadership team
- Responsible for the collation of weekly, monthly and board reports
- To maintain the strictest of confidentiality for the General Manager and his team, be proactive in managing data, information and compliance with GDPR
- To support in the day-to-day office management liaising with the facilities team to address any concerns, take control of the office supplies to ensure we’re always stocked up
- Be proactive and providing the team with admin support
Knowledge, Skills & Experience
Essential
- Previous experience as a PA working with Execs and senior leadership teams
- Expert knowledge and proficiency in MS Office products (Excel, Word, Outlook and PowerPoint in particular)
- A team player who enjoys working in a high achieving environment, supporting and inspiring others
- Excellent time management skills and able to multi-task and prioritise work
- An infectious can-do approach
- Excellent attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Confidence to challenge and support across all levels of the team
- Thrive when its buzzing and come into your own with planning and organising others
Desirable
- Experience in the music industry or large stadiums
Salary:
Up to £40,000 depending on skills and experience
