Project Coordinator – CAA ICON

Job Description

THE AGENCY

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy.  Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organisations that shape culture and inspire the world.  The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations.

Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities.  Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.

OVERVIEW

A division of Creative Artists Agency (CAA), CAA ICON is the world’s-leading owner’s representative and project management consultancy for the development or renovation of sports, entertainment and public assembly venues. With a portfolio of more than 55 projects and over 2,000 consulting engagements, totaling nearly £38 billion, CAA ICON has managed the delivery of many of the most successful venues around the world and are looking to add to their UK team to continue assisting our client’s in delivering their vision.

In this role, you will provide support and assistance to the CAA ICON UK Project Managers, Directors and/or Executives throughout all stages of a large-scale sports and entertainment venue projects, including design, construction, testing and handover. You will be responsible for document control, communications and all administrative functions to support the project team. In addition, the ideal candidate will be able to support new business ventures across UK, Europe and the Middle East through the production of proposals and marketing collateral.

Responsibilities to include, but not limited to:

• Provide technical and administrative support to executives in the preparation of:

• Owner’s/Client Project Briefs
• Request for proposals (RFPs) for potential projects
• Client Reports
• Client direct work package tenders
• Other project administration requirements

• Attend all regularly scheduled project and construction meetings (where necessary) and maintain minutes of all relevant project related meetings as required.
• Maintain project tracking logs including design compliance, risk and opportunity registers, open requests for information (RFIs), non-conformance registers and submittals to support positive project momentum.
• Assist in the preparation of each project monthly pay application for processing.
• Assist with document filing.
• Support in the preparation of requests for proposal from prospective Clients and other marketing and presentation materials.
• Assist with travel planning of the wider team.

QUALIFICATIONS/REQUIREMENTS

• Some previous experience in the construction or a related services industry.
• Bachelor’s degree (Ideally in construction, engineering or like industry) or equivalent work experience.
• Exceptional communication and organisational skills.
• Multi-tasking and the ability to problem solve and master new concepts in a short period of time.
• Familiarity with the Microsoft suite of software (Word, Excel, Project, Teams, OneDrive, etc) is a necessity.
• Familiarity with InDesign software is desired.
• Detail-oriented, organised in thought, process and action, as well as creative, analytical and collaborative.

Please provide complete and legible information. An incomplete application may affect your consideration for employment.

Creative Artists Agency, UK Limited (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, gender reassignment, race, religion or belief, ethnicity, national origin, alienage or citizenship, disability, marital status, military status, pregnancy and maternity or any other legally-recognized protected basis under UK law.

The Company also complies with applicable laws with regard to providing reasonable accommodation for qualified individuals with disabilities. Please inform the Company’s Human Resources Department if you need assistance completing any forms or to otherwise participate in the application process.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening.  Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.